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Procurement Assistant

Procurement Assistant will be responsible for facilitating the procurements of Assets, office supplies, program inventories and program supplies for different locations of Mercy Corps Pakistan. Working closely with Operations, Program, Finance teams and different partner organizations.

Essential Job Responsibilities:

Managing Country office procurements of goods and services of the Global Fund project. Process all procurement requests; collect quotations, prepare documents as per FP3 policy and issue PO/contracts and follow up with delivery and payments.
Ensuring that the specifications and related documents of the goods/services in ProSource (SAP Ariba system) Purchase Request (PR) are available and correct.
Procure goods and services through online procurement (SAP system) called ProSource.
Initiate and complete micro and small purchase thresholds procurements in compliance with FP3 manual and donor regulations.
Support the Procurement Officer(s) in standard tender and high value tender procurement activities.
Ensure that all program supplies are procured as per requirements and delivered in the field on time.
Document all procurements completely and clearly as per FP3.
Prepare all procurement documents before submission for approvals.
Complete all procurements as per timeline mentioned in FP3 manual.
Process and keep track of all the payments.
Visit the local market if necessary to understand the available supply of goods in the market and its specifications.
Maintain vendor database with contact details of relevant and potential vendors/service providers to expedite the procurement process.
Maintain confidentiality of all specifications and price quotations made by vendor’s/service providers.
Responsible for completing the required documentation for procurement activities and maintaining the required files as outlined in the Mercy Corps FP3 Policy.

Supervisory Responsibility: Nill

Accountability

Accountable for following Mercy Corps FP3 and other policies i.e., the MC Code of conduct and MC Conflict of interest policy.

Reports Directly To: Procurement Officer

Works Directly With: Operations, finance and program teams.

Knowledge and Experience

A minimum of 2 - 3 years’ experience in procurement.
A minimum Bachler degree from recognized university.
Demonstrated understanding of Procurement policies and protocols of different INGOs/ donor agencies.
Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
Effective verbal and written communication, fluency in both written and spoken English/Urdu.
Knowledge of local languages is an asset.
Excellent computer skills (Word, Excel).
Ability to work on SAP and ERP systems.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.

Only shortlisted candidates will be called for interview. Organization reserves the right to accept or reject any or all CV(s) without assigning any reason.

We are an equal employment opportunity employer and female are strongly encouraged to apply.

Skills

Procurement Knowledge Persuasion Customer Interpersonal Skills

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Procurement

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

A minimum Bachler degree from recognized university.

Career Level:

Experienced Professional

Experience:

2 Years - 3 Years (A minimum of 2 - 3 years’ experience in procurement. Ability to work on SAP and ERP systems.)

Apply Before:

Sep 14, 2023

Posting Date:

Sep 07, 2023

Mercy Corps

N.G.O./Social Services · 51-100 employees - Islamabad

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has operated in Pakistan since 1986. Mercy Corps’ work in Pakistan originated from its support to Afghan refugee communities, focused on providing access to water, health improvement and vocational training for the refugee community in Balochistan Province. In recent years, Mercy Corps has expanded both sectorally and geographically throughout the country, and is now one of the lead agencies providing health services especially tuberculosis control and maternal, neonatal and child health. It has been a major player in all emergency relief efforts in the country, responding to the earthquake of 2005 in Khyber Pakhtunkhwa; flooding and earthquake in Baluchistan in 2007 and 2008; and to the Sindh floods of 2010 and 2011. In addition to public health and emergency response, Mercy Corps currently implements programming in the sectors of youth engagement, water/ sanitation, and economic development.

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