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Receptionist

Penny Appeal

Islamabad , Pakistan

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Posted Nov 13, 2023 6813 views

Carrying out the day-to-day duties of front desk reception, answering telephone calls, dealing with general inquiries, and keep record of all outgoing and incoming calls.
Takes and delivers accurate phone messages, with call back numbers, area codes and names legibly written and promptly relays messages to the proper person.
Handling correspondence of a confidential nature and ensuring that confidentiality is maintained at all times.
Responsible to maintain a professional attitude while conversing, needs to be well-versed with verbal and written communication styles, and most important, needs to maintain decorum, and a professional atmosphere in and around the reception area.
Greet, assist and/or direct visitors and guests to the relevant staff.
Receive, sort and distribute daily mail/deliveries/couriers to the appropriate staff and maintain record of all outgoing mails/packets.
Provide official forms/formats including travel approvals, leave application, reimbursement claims etc. to all staff and ensure proper filing from the staff before submission.
Ensure knowledge of staff movements in and out of organization.
Review and update on a regular basis the staff contacts and telephone extension lists;
Provide office supplies (stationery & kitchen supplies) for staff and maintain adequate stocks and stock register.
Provide logistical support in meetings held in office board room.
Assists with other related clerical duties such as photocopying, printing, faxing, filing and collating.
Provide effective administrative assistance to support departmental staff.
Ensure that the reception area and meeting room maintain a tidy and professional appearance at all times.
Responsible to maintain mail register, attendance register/ biometric and visitors log book.
Actively assist and participate in organizational events (meetings/workshops/trainings) etc.
Provide assistance in purchasing monthly grocery for head office by visiting CSD shop.
Ensure compliance with policies and procedures of the organization.
Perform appropriate duties as assigned by supervisor with the approval of CD.

Skills

Multitasking Admin Operations Management Professional Phone Etiquette Microsoft Outlook Persuasion Customer Quality Control Printing

Job Details

Job Channel:

Women Jobs

Industry:

N.G.O./Social Services

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Pakistan Town, Islamabad, Pakistan

Gender:

Female

Age:

24 - 35 Years

Minimum Education:

Bachelors

Degree Title:

Social and Management Sciences

Career Level:

Experienced Professional

Experience:

1 Year - 4 Years

Apply Before:

Dec 14, 2023

Posting Date:

Nov 13, 2023

Diversity Inclusion:

We value diversity of our employees. All qualified applicants will receive fair consideration without regard to genders or socio-economic backgrounds.