Base Logistics Officer

Note: Every application fitting the job description will be thoroughly evaluated. A candidate who tries to influence the recruitment process through calls and indirect means will be automatically disqualified.

We are excited to announce the reopening of the Base Logistics Officer (Tharparkar) position at SIF. After careful consideration and a commitment to finding the best candidate, we are inviting applications for this role once again.

ROLE IN THE ORGANIZATION

Based in Tharparkar, Sindh Logistics Officer will work under the direct supervision ofFeild Coordinator and Technical supervision of Logistics Manager, Islamabad. S/He is an expert in Logistics management. He is in charge of SIF regional Logistics functions.

S/He is:

• Part of the Logistics function team, as a key player;
• Performing all actions and producing all documents, and feedback of the Supply chain with the objectives of effectiveness and responsiveness;

MISSIONS AND ACTIVITIES

Objective 1: Logistics/Procurement

• Manage the chain of supplies.
• Arrange & set procurement planning with program staff before starting the projects.
• Procurement of goods/services as per SIF policy.
• Timely delivery of items to the requester.
• Receive the supplies ordered and keep their follow-up up to date.
• Ensure that all purchase procedures are followed and any discrepancies are reported to the concerned.
• To keep records and maintain a list of suppliers and local repair/maintenance shops, and to conduct price comparisons among them, to get the best deals.
• Draw up a plan for the monthly purchases.
• Keep the different departments informed of the treatment given to their orders.
• Check the supplies (quality, price, procedure).
• Follow the management of stocks (storage conditions, report, expiry date).
• Check delivery to the departments.
• Supervise allocation and use of equipment.
• Ensure installation, maintenance and repairs of the equipment.
• Update the equipment list of the mission.
• Supervise the management, renovation and maintenance of structures needed for the functioning (office, guesthouse, warehouse).
• Supervise the use made of the communication means.

Objective 2: Fleet Management

• Supervise the management of the pool of vehicles: maintenance, and daily planning.
• Supervise. Monitor and train the drivers.
• Monitor regular consumption of vehicles.
• Monitor regular checks of vehicles by the driver and all equipment placements in the vehicle.
• Design weekly vehicle allocation plan for staff members.

Objective 3: Reporting

• Write a logistics report: narrative of activities, stock reports on donations in kind, list of car prices, equipment list, and logistics organization chart (if relevant).
• Write minutes of meetings.
• Write reports on incidents.
• Security updates and reporting.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

KNOWLEDGE/SKILLS/BEHAVIOR

• University degree in Management, Administration and diploma in supply chain management.
• At least 3 years of relevant work experience in logistics, procurement, & security.
• Experience in international development and non-profit organization.
• Experience in commodity management.
• Good computer skills; word, Excel, PowerPoint and database.
• Very good communication skills and team player, as well as the ability to work individually.
• Experience in writing reports in English.
• Ability to liaise with national authorities, NGOs and other agencies.
• LTV Driving license and forklift driving certificate.

*SIF strictly prohibits dual employment and reserves the right to initiate appropriate procedural or legal measures in response to any violation of this policy.

SIF reserves the right to check criminal records according to the current law.

The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.

SIF respects the humanitarian principle of "Do not harm" and ensures child security as a primary consideration.

SIF commits to respect the “Do no harm” & PSEA (Prevention against sexual exploitation and abuse) principles and ensure Child Safeguarding is paramount in all its activities. We do everything possible to ensure that only those who are suitable to work with vulnerable people, in particular with children join our organization.

SIF is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding*