Finance Assistant

Secours Islamique France (SIF) is a non-governmental organization based in France that promotes international solidarity. Founded in 1991, SIF intends to bring relief and protect the lives of those threatened by natural disasters, armed conflicts, or economic collapse. SIF intervenes in more than 30 countries around the world through emergency relief, recovery, and development initiatives. It carries out operations in Asia, the Middle East, Africa and Europe. Its goal is to help affected communities and bring relief to the people in need throughout the world, regardless of their origin, religion, gender or political association.

Objective 1: Cash Management Activities:

Ensure accurate and efficient Safe (Cash) management.
Follow & Implement all SIF policies, procedures, grant compliance, and documentation requirements.
Keep the office safe, safe keys, cash, and other assets in a secure and protected place.
Keep a record of all cash, and advances on an Excel worksheet, and update and reconcile on daily basis.
Do accurate cash counts daily and whenever needed by seniors.
Disburse or receive authorized cash payments and receipts.
Ensure all required documents are attached; calculations are correct, and appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
Enter all transactions to be fed in accounting software under the supervision of the Finance and admin officer.
Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: the date, and details of the supplier, and clearly writing the amount in figures and words with the stamp PAID).
Cross-verify the field office Cash Vouchers along with accounting books. After ensuring accurate accounting entries and payment vouchers, do the signature on the vouchers.

Objective 2: Scanning and Record-Keeping Activities:

Scanning of all the vouchers of Capital & Base accountancies after finalization
Ensure scanning of all financial voucher is on time and accurate
Archiving of Monthly Accountancy in record room.
Maintain, secure, and care for records in accordance with SIF Policy and procedures
Keep all finance documents and reports are properly filed, labeled and stored in an accurate and easily accessible manner.
Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

Objective 3: External Dealing Activities:

Provide support to the admin department in follow-up Govt. Departments regarding organization MOU & Visas of Expats
Provide support to the finance department in bank coordination (Cheque withdrawal, Cash deposit, bank deposit, collection of bank statements and salaries submission)

Objective 4: Managing the Expenditures Activities:

Code all expenditures following the standard chart of accounts, code budget and record to the accounting software or recording system daily and ensure weekly review and posting.
Match invoices/receipts with payment vouchers, GRN and other required documents.
Prepare cash, and advance reconciliations and submit for review/approval every week and at the end of the month.
Provide the Accounting Data to SIF Internal or External Auditors with approval of the Line Manager.
Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

Note: This position is required on an urgent basis, we recruit on a rolling basis and is contingent upon donor funding. Only shortlisted candidates will be called for an interview. As SIF reserves the right to accept or reject any or all CV(s) without assigning any reason. Preference will be given to local candidates. We are an equal employment opportunity employer and females are strongly encouraged to apply.