Posted Sep 13, 2024 2307 views
Note: This position will be filled on a rolling basis and is contingent upon donor funding. Females, disabled and Local candidates are strongly encouraged to apply. All the positions will be filled on a priority basis and applications will be closed as soon as positions are filled. Every application fitting the job description will be thoroughly evaluated.
SIF is an equal opportunity employer committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.
The candidate who tries to influence the recruitment process will be automatically disqualified. SIF reserves the right to check criminal records according to the current law.
The SIF has a zero-tolerance policy towards any fraud, corruption, moral harassment, abuse or violence whatsoever and more generally any violation of legislation, regulations or its code of conduct.
SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration. Hiring is subject to donor funding.
Introduction:
The Reporting and Documentation Officer will play a crucial role in capturing, managing, and communicating project information for the WFP-funded water conservation project. The role involves preparing regular reports, documenting project activities, and ensuring compliance with donor requirements. The officer will work under the direct supervision of the Project Manager and collaborate closely with the project team and other stakeholders to ensure that project progress is accurately tracked and reported.
Reports to: Project Manager Matrix Management: Base Program Manager Sindh
Key Responsibilities:
Reporting:
- Prepare timely and accurate reports, including monthly, quarterly, and final project reports, in line with SIF and WFP requirements.
- Gather data from the field and project teams to create detailed reports on the progress, challenges, and successes of project activities.
- Ensure all reports are well-documented, submitted on time, and meet donor and organizational standards.
Documentation:
- Maintain comprehensive documentation of all project activities, including meeting minutes, field reports, beneficiary data, and other relevant records.
- Ensure that all documentation is organized, accessible, and updated regularly.
- Track project outputs and outcomes for both internal and external reporting purposes.
Compliance and Coordination:
- Ensure compliance with WFP reporting formats and guidelines.
- Coordinate with the Monitoring, Evaluation, Accountability, and Learning (MEAL) team to integrate data and feedback into reports.
- Collaborate with project staff to ensure that all documentation aligns with the project’s goals and is shared with relevant stakeholders.
Communication:
- Prepare project-related presentations, summaries, and case studies for various audiences, including donors, partners, and internal teams.
- Assist in drafting communication materials, such as success stories and project briefs, to highlight the impact of the water conservation project.
Support to Project Team:
- Assist the Project Manager and other team members in ensuring that all reporting and documentation tasks are completed efficiently.
- Provide support in collecting data for any audits, evaluations, or reviews required by donors or SIF management.
Job Details
Secours Islamique France-SIF
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