Executive Assistance

We are a dynamic organization seeking an experienced, organized, and proactive Executive Assistant to support our executive leadership team. The ideal candidate will be highly adaptable, detail-oriented, and communicate well.

Key Responsibilities:

Executive Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Communication Management: Handle all inbound and outbound communications on behalf of the executive team, including emails, phone calls, and messages.
Meeting Preparation: Prepare agendas, presentations, and materials for meetings; take minutes and follow up on action items.
Project Coordination: Assist with various projects, ensuring deadlines are met and deliverables are completed accurately.
Document Management: Organize and maintain files, documents, and reports, ensuring confidentiality and proper documentation.
Travel Coordination: Arrange travel itineraries, accommodations, and transportation for executives and teams.
Relationship Management: Serve as the point of contact between executives and internal/external stakeholders, fostering professional relationships.
Office Management: Support administrative functions, including expense reporting, office supply management, and coordination of office events.

Qualifications:

Experience: Minimum of 3-5 years of experience as an Executive Assistant or similar role.
Education: A bachelor’s degree is preferred but not required.

Skills:

Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software
Attention to detail and ability to maintain confidentiality
Problem-solving skills and ability to work under pressure

Attributes: