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Posted Aug 05, 2023 1991 views
The position is responsible to undertake tasks at Regional office/camp office and support project team / regional staff for the Project titled “WASH”.
Main Responsibilities
Personnel Administration
- Facilitate program team in logistic and administrative matters to carry out program activities smoothly.
- Responsible to maintain and update the personnel files at regional level.
- Responsible for submission of quarterly timesheet summary and monthly leave status of all staff to HR Unit.
- Assist to processes expense & travel claims of the Regional Centre staff
- Assist to processes payment vouchers, monthly staff salaries and financial statements
- makes payments to all the vendors/suppliers
- Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel, food and hotel services etc.
Financial Management
- Maintain petty cash fund at the Regional Centre/ camp office
- Assist Finance Specialist to Posts all transactions in the accounting software as per activity code.
- Correspond between field and regional team for other expenses claims
- Support in Coordination with internal/external auditors during internal/external audit,
Procurement and Inventory Control
- Help procurement committee in procurement matters and process the payments of vendors by complying SPO procurement policy.
- Maintain record of all procurement and ensure confidentially
- Maintain appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles and other office assets/procured items etc.
- Prepare and update inventory status report and submit to NC Administration Unit on quarterly basis after performing physical verification on regular basis.
Travel and Vehicle Management
- Oversees the SPO vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles
- Ensures that monthly vehicle maintenance reports are submitted to the Region or NC Administration Unit or whenever required.
Please Note:
- Candidate who tries to influence the recruitment process will be automatically disqualified.
- The position is only open for local residents of relevant Tehsil and District
- Ready to work immediately
- Women and minority candidates are particularly encouraged to apply
- SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference check will be conducted
Job Details
Industry:
Functional Area:
Total Positions:
4 Posts
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Gender:
No Preference
Age:
25 - 45 Years
Minimum Education:
Masters
Degree Title:
Master preferably or graduation in business administration, public administration, Commerce or equivalent
Career Level:
Experienced Professional
Minimum Experience:
3 Years (Experience in the field of social sector particularly with international donor agencies, INGOs, NGOs and government at provincial and district level)
Apply Before:
Aug 12, 2023
Posting Date:
Aug 05, 2023
Work Environment
Supervisor’s gender:
Male
Percentage of female coworkers:
20-29%
Strengthening Participatory Organization
N.G.O./Social Services · 51-100 employees - Bhakkar, Chakwal, Chiniot, Jhang, Khushab, Mian Walli, Pak Pattan Sharif, Sargodha
Community and Social Development
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