This employer is no longer accepting CVs for this job, it has been deactivated by the company's administrator.
Posted Jan 16, 2024 1847 views
The position is responsible for performing a variety of administrative services ensuring transparency of processes, high quality, accuracy and consistency of work.
Main Responsibilities:
- Responsible for effective delivery of procurement logistical, Administration, security and common services consistent with organizations as well as donor rules and regulations.
- Responsible for record-keeping, timely payment to the vendors, accurate Admin documentation, and maintenance of records, correspondence drafting and ensuring supplies to the office are managed and maintained.
- Properly manage all documents, for the official vehicles and rental vehicles
- Responsible for coordination, proper functioning, and maintenance of all vehicles as well as rented ones, ensure traveling policies and procedures are being observed by staff and drivers
- Ensure that office needs are met in order to enable a safe, comfortable and productive working environment
- Ensure all lease agreements are extended/terminated and all utility bills are paid when due.
- Must ensure to maintain up to date staff leave record/time sheets and prepare accurate periodic leave reports after reconciliation with attendance register and other records
- Look after overall organization’s property and assets inventories and records for of
Procurement and Inventory Control
- Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
- Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at/under the direct control of National Centre
- Prepare and update inventory status report and submit to NC Administration Unit on quarterly basis after performing physical verification on regular basis.
Travel and Vehicle Management
- Oversees the SPO vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles
- Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit
Personnel Administration
- Responsible to maintain and update the personnel files at regional level
- Facilitate the recruitment and performance evaluations process at the regional level
- Responsible for submission of quarterly timesheet summary & monthly leave status of staff to HR Unit
- Oversee the submission and settlement of health insurance claims of staff to the HR unit
Other
- Adhere to SPO policies and promote participatory culture and demonstrate SPO’s values
- Participate in professional development training as identified and approved by SPO
- Carry out any other activities as assigned by the supervisor.
Please Note:
- Candidate who tries to influence the recruitment process will be automatically disqualified.
- The position is only open for residents of Sindh and Balochistan, preference will be given to local candidates.
- Ready to work immediately
- Women and minority candidates are particularly encouraged to apply
- SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference checks will be conducted
Job Details
Industry:
Functional Area:
Total Positions:
4 Posts
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Gender:
No Preference
Age:
25 - 45 Years
Minimum Education:
Masters
Degree Title:
MBA Finance, M Com
Career Level:
Experienced Professional
Minimum Experience:
3 Years (At least 3 years of work experience in social/development sector)
Apply Before:
Jan 23, 2024
Posting Date:
Jan 16, 2024
Strengthening Participatory Organization
N.G.O./Social Services · 51-100 employees - Jaffarabad, Mirpur Khas, Sanghar, Sohbatpur
Community and Social Development
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