Supply Chain & Services Officer

Reports to: Supply Chain Coordinator

Scope of the Role: 

To provide support related to SC activities, general office administration, day to day procurement, warehousing, Vehicle management, record keeping, public relations, for the organization.Office support, handling of supplies, works and services.

Key Accountabilities:

• Recording receipts for cash expenditure.
• Securing petty cash and its reconciliation prior to month end and replenishment
• Managing supplier/vendors payments.
• Review the filled up payment requisition form as a whole.
• To ensure delivery of cheques to the suppliers.
• Issuance of details of transactions and explaining their nature to the relevant staff.
• Having up to mark knowledge about the procurement process
• Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
• Supervision of support staff
• Managing procurement for day to day office operations.
• Ensuring SC compliance of procedures.
• Arrangement of events (internal and external)
• Ensuring fixed and control assets stock and record keeping registers.
• Ensuring proper travel arrangements for all staff and guests between different offices
• Process the vehicles, fuel, cross charge and personal charge payment timely submit to Finance.
• Process the vehicles maintenance payment timely.
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
• Receive and verify all the goods from supplier and verify bills for which the payments are due.
• Dealing various matters regarding insurance of vehicles, building and Assets.
• Supervision of arrangements of seminars, conferences and interviews.
• Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner
• To provide relevant reports.
• Establishing domestic arrangements for operational teams, including renovating accommodation, and making arrangements for other domestic needs, travel arrangements etc.

Other duties as assigned by the supervisor

Person Specification: 

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. The organization has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Qualification: 

Bachelor/Master preferably Management Sciences/Social Sciences

Experience: 

Minimum experience of 3 years with Masters and 5 years with Bachelor degree in relevant field

Key Personal Qualities:

·       Responsible

·       Punctual

·       Trustworthy

We are an equal opportunities employer.

To cater to the higher living cost, Organization is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.

Please note, we are only able to accept applications from candidates who are eligible to live and work in the Pakistan. We are unable to progress applications which would require sponsorship.

Our values and commitment to safeguarding

The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. The organization also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Pre-employment Checks:

• Any employment with Organization will be subject to the following checks:
• screening clearance
• Receipt of satisfactory references

DECLARATION:

By applying for this position with the organization

I confirm that the above information in the CV/Application is complete, correct, and updated and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.

I agree that information contained within this application and supporting documents (including "sensitive information) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.