Admin Manager

The Admin Executive at Vista Group plays a crucial role in ensuring the efficient operation of our organization. This position demands a proactive individual with a strong background in administrative support, particularly within the real estate industry. As an Admin Executive, you will oversee a team of 20 personnel, focusing on the management of security, maintenance, and development staff. Your leadership and organizational skills will directly impact our operational effectiveness, allowing us to provide exceptional service to our clients and stakeholders. You will be responsible for streamlining processes, managing documents, and enhancing communication within the team to promote a productive work environment. Your expertise in the Microsoft Office Suite, alongside your problem-solving abilities, will be essential in addressing challenges and improving overall workflow.

Responsibilities

Lead and manage a team of 20 staff members, fostering a collaborative and efficient work culture.
Oversee all administrative functions including support tasks, scheduling, and correspondence.
Implement organizational processes to improve efficiency and effectiveness within the team.
Coordinate maintenance and security operations to ensure the safety and functionality of properties.
Develop and maintain document automation systems for streamlined workflow.
Manage customer service interactions, ensuring that all inquiries are handled promptly and professionally.
Conduct regular team meetings to assess performance, provide feedback, and outline future goals.
Establish priorities for tasks and coordinate with team members to ensure timely completion of projects.
Evaluate current administrative procedures and suggest improvements for enhanced efficiency.
Monitor staff performance and provide mentorship to help team members grow professionally.
Facilitate effective communication across departments to streamline operations.
Assist in budgeting and resource allocation for administrative functions.
Prepare reports and presentations for senior management on team performance and project outcomes.
Ensure compliance with company policies and industry regulations within all administrative operations.
Collaborate with other departments to support company goals and strategic initiatives.
Stay updated on best practices in administrative support and the real estate industry.